Minnis Property Management

Property operations are the heartbeat of any commercial space. Just like humans need to monitor their health, properties require consistent tracking to ensure they function smoothly and maintain their value. Each property has its own rhythm, with specific areas needing ongoing attention to stay in good shape.

Most property owners are familiar with the fundamental aspects of property operations, including:

• Collection of Rent Payments and Fees: Timely rent collection is crucial for cash flow.
• Regular Waste Collection and Payments: Keeping waste management services on track is essential for cleanliness and compliance.
• Utilities Management: Maintaining ongoing connections and payments for electricity, gas, and water ensures the property operates efficiently.
• Insurance Verification: Confirming insurance coverage for both the owner and tenants protects against potential liabilities.
• Landscaping and Gardening: Regular maintenance keeps the exterior appealing and welcoming.
• Property Tax Payments: Staying current with taxes is critical to avoid penalties.

Some properties have unique features that demand more specialized monitoring. These include:

• Backflow Testing: Ensuring proper function protects against contamination.
• Janitorial Services: Regular cleaning schedules help maintain hygiene and aesthetics.
• Elevator Maintenance/Repair: Keeping elevators in good working order is vital for tenant safety and convenience.
• Loan/Line Payments: Tracking financial obligations to lenders is crucial for fiscal health.
• Association Dues: Staying on top of these payments keeps community relations strong.

However, what about the less visible issues? These often-overlooked elements are just as important but tend to fall through the cracks:

• Power Washing: How often should the waste enclosure, walkways, walls, windows, roof, gutters, and drains be power washed to maintain cleanliness?
• Irrigation System: Is it functioning properly? Regular checks can prevent water waste and maintain landscaping health.
• Concrete Walkways: Monitoring the condition of walkways prevents safety hazards and potential liabilities.
• Fire Systems: Are the fire alarms and suppression systems maintained and compliant with regulations?
• ADA Compliance: Ensuring the property meets accessibility standards is not just legal—it’s ethical.
• Common Area Lighting: Are timers and street marquees functioning? Good lighting enhances safety and visibility.
• HVAC Maintenance: Who is responsible for maintaining heating, ventilation, and air conditioning systems? Regular servicing is crucial for tenant comfort.
• Roof Inspections: How often should roofs be inspected, and what specific areas should be checked?
• Roof Drains and Gutters: Are they clear and functioning to prevent water damage?
• Asphalt Condition: What about the common area asphalt and striping? Regular assessments can prolong their life.
• Lifecycle Tracking: Who is monitoring the age and potential replacement timelines for critical systems like HVAC, asphalt, and roofs?

A property management company, such as Minnis Property Management, plays a vital role in tracking and managing all these issues. From collecting rent and paying bills to monitoring both visible and hidden operational needs, our management team ensures that nothing gets overlooked. By keeping a close eye on all aspects of property operations, we maintain the property’s health and value, allowing owners to focus on their business and investment goals.